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Show Packet - Host Information

Over the years there have been several things lost from the packet that is sent to Show Hosts and items that just could not be opened.  Here are some links to various formats of what you will need to host one of our sanctioned shows.  


Judges approved for 2018 PHA Shows (pdf format) - Choose a judge from our approved list of judges 

A. Judges for all PHA approved shows must be approved by the Board of Directors.
B. A judge may be approved only once during a show season to judge a PHA sanctioned show.
C. A judge may not be hired to judge the same show two years consecutively.
D. PHA suggests that the judge’s name be printed on the show program.
E. The Judge must be furnished a complete copy of the PHA rulebook not less than one (1) week prior to the show date to ensure that he is familiar with the rules and regulations of PHA. PHA rules shall first govern all Mandatory and optional classes.
F. Neither Show host/promoter nor Member are allowed to judge a horse show.

Jackpot Payback Sheet (2022) - no need to do the math for the paybacks, we've done it for you ($12 Jackpot classes)

  • pdf format you will need the free Adobe Reader to open this document

2022 Payment Release Form - due to the fact that we use a Database Management system to keep our points, we require these forms (or copies) to be sent to the points secretary along with the judge's cards at the conclusion of the show.  

  • Payment/Release Forms (pdf format) you will need the free Adobe Reader to open this document

Blank Judge's Contract

Scratch / Add Forms

Judge's Cards - if Host makes a request to the Points Secretary, preprinted labels and/or judge's cards will be sent for the show.  Request MUST be made at least 2 weeks in advance of show to give time for printing and mailing

Class Sheets - if Host makes a request to the Points Secretary, preprinted class sheets can be created and sent via EMAIL format ONLY.  These sheets will have the class name, host facility, date, and class number preprinted on each sheet (one for each class)

  • Generic Class Sheet

Need to keep up with your show sponsors?

Rules for the PHA Classes

1. Piedmont Horseman’s Association and the Horse Show facilities are not responsible for accidents to horses, persons or property.
2. Scratches must be made two classes in advance or the entry fee will be forfeited.
4. No hoof bands of any type may be worn by any horse shown in any classes, this rule applies to all entries.
7. Exhibitors and owners must be current PHA members and the horses registered with the point secretary to receive year end awards.
8. Under North Carolina Law, an equine activity sponsor or an equine professional is not liable for injury to or the death of a participant in activities resulting exclusively from the inherent risk of equine activities. (Chapter 99E of the NC Statutes), NOTICE: Wearing an ASTM/SEI approved hat is strongly recommended while riding.)


D. Horses must not be required to work on the rail. The course must be designed, however, to require each horse to show the three gaits (walk, jog, lope) somewhere between obstacles as a part of its work and will be scored as a maneuver.
E. Gait between obstacles shall be at the discretion of the judge.
F. The course to be used must be posted at least one hour before scheduled time of the class.
I. Management, when setting courses, should keep in mind that the idea is not to trap a horse, or eliminate it by making an obstacle too difficult. All courses and obstacles are to be constructed with safety in mind so as to eliminate any accidents. If difficult courses are set, junior trail should be less difficult. Enough space must be provided for a horse to jog (at least 30 feet) and lope (at least 50 feet) for the judges to evaluate these gaits.
J. If disrupted, the course shall be reset after each horse has worked. In the case that a combination of obstacles is used, the course cannot be reset until the contestant finishes the entire course regardless of where any disruption occurs.
K. At least six obstacles must be used, three of which must be from the mandatory list of obstacles and at least three different others selected from the list of optional obstacles.
L. Mandatory obstacles:
(1) Opening, passing through, and closing gate. (losing control of gate is to be penalized). Use a gate, which will not endanger horse or rider.
(2) Ride over at least four logs or poles. These can be in a straight line, curved, zigzag or raised. The space between the logs is to be measured and the path the horse is to take
should be the measuring point. The space for walkovers shall be 15-24"; trot-overs, 3'6"; lope-overs, 6' to 7'. Walkovers may be elevated to 12" and should be a minimum of 22" apart. The height should be measured from the ground to the top of the element. Trot-overs and lope-overs cannot be elevated.
(3) Backing obstacle. Backing obstacles to be spaced a minimum of 28". If elevated, 30" spacing is required.
(a) Back through and around at least three markers.
(b) Back through L, Vc, U, straight, or similar shaped course. May be elevated no more than 24".
M. Optional obstacles, but not limited to:
(1) Water hazard (ditch or small pond). No metal or slick bottom-boxes will be used.
(2) Serpentine obstacles at walk or job. Spacing to be minimum of 6' for jog.
(3) Carry object from one part of arena to another. (Only objects, which reasonable might be carried on a trail ride, may be used).
(4) Ride over wooden bridge. (Suggested minimum width shall be 36" wide and at least six feet long). Bridge should be sturdy and safe.
(5) Put on and remove slicker.
(6) Remove and replace materials from mailbox.
(7) Side pass (may be elevated to 12" maximum).
(8) An obstacle consisting of four logs or rails, each 5' to 7'long, laid in a square. Each contestant will enter the square by riding over log or rail as designated. When all four feet are inside the square, rider should execute a turn, as indicated, and depart.
(9) Any other safe and negotiable obstacle, which could reasonably be expected to be encountered on a trail ride and meets the approval of the judge, may be used.
(10) A combination of two or more of any obstacle is acceptable.
N. Unacceptable obstacles:
(1) Tires
(2) Animals
(3) Hides
(4) PVC pipe
(5) Dismounting
(6) Jumps
(7) Rocking or moving bridges
(8) Water box with floating or moving parts
(9) Flames, dry ice, fire extinguisher, etc.
(10) Logs or poles elevated in a manner that permits such to roll.
(11) Ground ties
O. The judge must walk the course and has the right and duty to alter the course in any manner. The judge may remove or change any obstacle he deems unsafe or non-negotiable.



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